CCDA-V Logistical Information
Conference venue
The CCDA-V conference will be held in Victoria Falls, Zimbabwe from the 28th-30th October 2015. The venue will be the Elephant Hills Resort, where some of the participants will also stay.
Elephant hills hotel and resort is situated on a small hill overlooking the Zambezi River, 4km upstream from the Victoria Falls with advanced conferencing amenities for upto 500 participants.
Hotel information
ClimDev-Africa has reserved a number of hotels to accommodate participants. Participants can stay at any of the hotels where arrangements have been made. The list of the hotels is attached in appendix I.
Participants will be responsible for settling their hotel bills including accommodation, meals, telephone, Internet/fax, room service, mini-bar and laundry.
Some participants will be accommodated across the border in hotels located in Livingstone, which is a few minutes drive from Victoria Falls.
Contact persons
In Addis Ababa:
James Murombedzi
African Climate Policy center (ACPC)
Economic Commission for Africa (ECA)
Addis Ababa, Ethiopia
In Zimbabwe:
Mr. Washington Zhakata
Ministry of Environment and Natural Resources Management
Climate Change Office
Harare, Zimbabwe
Tel: +263 712 331 339
Visa processing
The application of an entry visa to the Republic of Zimbabwe is the responsibility of each participant. The Ministry of Environment, Water and Climate will only assist participants to obtain visas by sending official invitation letters, where required, but participants are requested to contact the Zimbabwean Embassy, High Commission or Consulate in their country of residence for any information on this subject.
All travelers arriving in Zimbabwe should have a valid passport. Zimbabwe has three (3) Visa categories, namely A, B and C.
There are three categories of countries in the visa process. Category A do not need visas to enter Zimbabwe, while Category B nationals can obtain a visa on arrival on paying visa fees. Category C nationals are required to obtain a visa on arrival. Countries in the three countries are provided in Appendix II.
To process a visa for entry into Zimbabwe, please open the e-visa website at https://www.evisa.gov.zw. Note that on average, it takes 2-3 days to obtain an online visa.
Immigration requirements
To comply with the import customs regulations of the Government of Zimbabwe, conference participants should declare laptops and conference equipment they may carry with them when entering the country.
Registration
Participants are required to register and obtain identification badges prior to the opening of the meeting. There will be a documentation and registration desk at the reception located at the Elephant Hills Hotel, where participants can register and receive an information package.
For identification and security reasons, all participants are requested to wear the meeting badge all the times during the meeting.
Language
The Conference working languages will be English and French. Simultaneous interpretation will be available in these languages.
Local transportation
The organizers have arranged for shuttle buses for airport transfers. If you would like to use the bus provided by the organizers to travel from Victoria Falls airport to the CCDA-V venue and back but are not sponsored, kindly complete an online form to indicate your travel itinerary. The form is provided at http://www.climdev-africa.org/ccda5/localtransport
Buses will be available to provide daily transportation from all block booked hotels to the conference venue.
Daily Subsistence Allowance (DSA)
DSA will be provided to sponsored participants in Victoria Falls at the conference venue (exact place and time will be announced at the conference).
Health care
Visitors to Zimbabwe should be in possession of a valid vaccination certificate for yellow fever. Ebola checks will be done at the point of entry. Participants should ensure that routine vaccinations are up to date, including hepatitis A, rabies and typhoid.
In case of accident or illness during the meeting, the participant must immediately inform a member of the Organizing Committee through the contact persons. Participants should ensure that they are adequately insured against illness, accident, temporary disability etc. ECA does not assume any responsibility or liability for such risks.
Below is the list of a few clinics in Victoria Falls:
T.H.B. Private Hospital
Victoria Falls Medical Center
+263 13 43356
Money
Zimbabwean operates a multi-currency system. United States Dollars (USD), South African Rand (ZAR), British Pound Sterling, Euro and Botswana Pula are legal tender, although most transactions are in US Dollars. Credit & Debit Cards: American Express, Diners Club, MasterCard and Visa are accepted in Zimbabwe. ATMs are widely available.
Participants are advised to bring an adequate supply of hard currency or travellers-cheques.
Bank working Hours:
8.00am- 4.00pm Monday to Friday.
8.00am – 12,00noon Saturday.
Closed Sundays and public holidays
Security
The Government of Zimbabwe will provide 24 hour security for all the VIPs. All hotels and conference venues will be manned by the police. Zimbabwe is a peaceful country. Like any other tourist resort town around the world, visitors are discouraged from venturing into unlit area. Please read the security information provided by your hotel for your personal safety. Note also that Victoria Falls is a resort town located in a National Park with wildlife
Climate
Victoria Falls town is located to the extreme North-West of Zimbabwe at an altitude of 930m above sea level. In October, the town enjoys hot daytime temperatures as high as 36°C and as cool as 15°C early morning. Humidity ranges from 25% on dry days and 100% when there are afternoon or evening showers, especially during the last half of the month. Winds are generally North-Easterly and light to moderate i.e. from 5 to 10 knots.
Time zone
Zimbabwe time zone is GMT+3
Electricity supply
Electricity supply in Zimbabwe is 220-240 volts, 50 cycles AC accessible via 13-amp, three square pin (United Kingdom) socket. An image of this socket type is included below.
Mobile phone service
Econet, Telecel and Netone are the main mobile Telecommunication Companies in Zimbabwe which offer SIM cards with pre-charged airtime. The cost of a 3G SIM card is 2 USD . Participants will require their passport when purchasing a SIM card from authorized stores.
Zimbabwe has roaming convention with many countries.
General Information on Victoria Falls
Victoria Falls is a town in the province of Matabeleland North, Zimbabwe. It lies on the southern bank of the Zambezi River at the western end of the Victoria Falls themselves. It is connected by road and railway to Hwange (109 km away) and Bulawayo (440 km away), both to the south-east.
According to the 2012 Population Census, the town had a population of 33,060. Victoria Falls Airport is located 18 km south of the town and has international services to Johannesburg and Namibia.
Appendix I: Hotels
Hotels with special arrangements with ACPC (and special rate for participants):
|
Hotel Name |
Category |
Website |
|---|---|---|
|
Elephant Hill Hotel |
5 Star |
|
|
Victoria Falls Hotel |
3 Star |
|
|
Cresta Spray view Hotel
|
3 Star |
Appendix II: Visa regime
Category A: no visa required
|
1 Antigua & Barbuda 2 Aruba 3 Bahamas 4 Barbados 5 Belize 6 Botswana 7 Cayman 8 Congo (DRC) 9 Cyprus 10 Fiji 11 Grenada 12 Hong Kong 13 Hong Kong (China) 14 Jamaica |
15 Kenya 16 Kiribati 17 Leeward Isl 18 Lesotho 19 Malaysia 20 Malawi 21 Maldives 22 Malta 23 Mauritius 24 Montserrat 25 Namibia 26 Nauru 27 New Zealand 28 Samoa Western |
29 Singapore 30 Solomon Isle 31 St Kitts 32 St Lucia 33 St Vincent & The Grenadies 34 Swaziland 35 Tanzania 36 Togo 37 Trinidad & Tobago 38 Turk & Caicos Islands 39 Tuvalu 40 Uganda 41 Vanuatu 42 Zambia |
Category B: visa on arrival countries upon paying visa fee
|
1 Argentina 2 Austria 2 Australia 4 Belgium 5 Bermuda 6 Brazil 7 Brunei 8 Canada 9 Czech Republic 10 Cook Island 11 Denmark 12 Dominic Rep 13 Egypt 14 Finland 15 France 16 Germany 17 Greece |
18 Hungary 19 Indonesia 20 Iceland 21 Ireland 22 Israel 23 Italy 24 Japan 25 Korea (South) 26 Kuwait 27 Liechtenstein 28 Luxemburg 30 Monaco 31 Netherlands 32 New Zealand 33 Norway 34 Palau Islands 35 Palestine |
36 Papua New Guinea 37 Poland 38 Portugal 39 Puerto Rico 40 Russia 41 Seychelles 42 Slovak 43 Spain 44 Sweden 45 Switzerland 46 Uruguay 47 United Kingdom 48 United States of America 49 Vatican 50 Virgin Islands
|
Category C: visa must be obtained prior to travel (via online application)
|
1 Afghanistan 2 Albania 2 Algeria 4 Andorra 5 Angola 6 Amenia 7 Azerbaijan 8 Bahrain 9 Bangladesh 10 Belarus 11 Benin 12 Bhutan 13 Bolivia 14 Bosnia-Herzegovina 15 Bulgaria 16 Burkina Faso 17 Cambodia 18 Cameroon 19 Cape Verde Islands 20 Central Africa Republic 21 Chad 22 Chile 23 China 24 Colombia 25 Comoros Islands 26 Congo (Brazaville) 27 Costa Rica 28 Conakry 30 Cote d'Voire 31 Croatia 32 Cuba 33 Djibouti Republic 34 Equator 35 El Salvador 36 Equatorial Guinea 37 Eritrea 38 Estonia 39 Ethiopia 40 Ethiopia
|
41 French Guiana 42 French Polynesia 43 French West Indies 44 Gabon 45 Gambia 46 Georgia 47 Gibraltar 48 Guam 49 Guataremala 50 Guinea 51 Guinea Bissau 52 Guyana 53 Haiti 54 Honduras 55 India 56 Iran 57 Iraq 58 Jordan 59 Kazakhstan 60 Korea (DPRK) 61 Krygyzstan 62 Laos 63 Latvia 64 Lebanon 65 Liberia 66 Libya 67 Lithuania 68 Macau 69 Madagascar 70 Mali 71 Mashall Islands 72 Mauritania 73 Mexico 74 Micronesia 75 Moldova 76 Mongolia 77 Morocco 78 Myanmar 79 Nepal 80 New Caledonia |
80 Nicaragua 81 Niger 82 Nigeria 83 Norfolk Islands 84 Northern Mariana Isl. 85 Oman 86 Pakistan 87 Panama 89 Paraguay 90 Peru 91 Philippines 92 Principe 93 Qatar 94 Reunion 95 Romania 96 Samoa (America) 97 San Marino 98 Sao Tome 99 Saudi Arabia 100 Senegal 101 Serbia 102 Sierra Leone 103 Somalia 104 Sri Lanka 105 Sudan 106 Suriname 107 Syria 108 Tajikistan 109 Taiwan 110 Thailand 111 Togo 112 Tunisia 113 Turkey 114 Turkmenistan 115 Ukraine 116 Uzbekistan 117 Venezuela 118 Yemen Republic 119 Yugoslavia
|
Appendix III: Selected restaurants in Victoria Falls
The Boma
Mama Africa
